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| Governance
Review Council |
The Governance
Review performs oversight of the
work of the Board and assists it in
maintaining policies and decisions
consistent with the Co-op's By-laws.
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| Meetings: |
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The
Governance Review Council meets on
the third Tuesday of the
month at 3 pm. For
meeting location, please contact hartmals@oneonta.edu.
Next
meeting: Tuesday, May 14, 2013,
3-5 pm
The Albany Public Library’s PINE
HILLS BRANCH, small meeting room,
517 Western Avenue
meeting
agenda
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| Purpose: |
The purpose of the
Governance Review Council is to
promote good governance, which in
the context of HWFC means
encouraging robust democratic,
cooperative processes and structures
in order to facilitate fair and open
decision-making at all levels of
HWFC.
- The GRC shall provide advice,
support, and analysis regarding
any policy or Bylaws
review-related matter upon the
request of the Membership, the
Board, a Member or group of
Members, or the Management.
- The Council shall assist the
Board Secretary in maintaining a
current record of the Bylaws and
official policies of HWFC.
- The GRC shall review the
policies and governance
procedures of the Board and
Management and shall monitor the
actions of the Board for
consistency and adherence to
those policies and procedures
and these Bylaws.
- The Council shall review each
Notice described in Sections
341.6, 342.8, and 343.6 before
it is distributed to Members to
ensure that it presents the
issues in accordance with the
Bylaws and to determine whether
or not any proposal described in
the Notice would violate the
Bylaws.
- If the Council concludes that
there has been a violation of
the Bylaws by any action of the
Board, Management, the Bylaws
Panel, or the Membership, or
that such violation is pending,
then it shall promptly notify
the Board and, as necessary, may
call a Special Membership
Meeting to submit the issue to
the Membership in accordance
with Section 343 but without the
need for a petition as described
in Section 343.2.
- The GRC shall appoint two
people to serve on the Bylaws
Panel.
- If, in the process of this
monitoring function, the GRC
discovers a problem with the
Bylaws themselves, it shall
notify the Bylaws Panel, as well
as the Board, Management, and
the Membership Committee, of the
problem and may suggest
appropriate changes. The Council
may go directly to the
Membership, pursuant to Section
470.2(e), if the Bylaws Panel
itself fails to adhere to the
Bylaws.
- The GRC may place on the
formal agenda of any Regular
Membership Meeting any issue
related to its duties and
responsibilities without the
need for a petition as described
in Section 342.4.
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| Structure and
Process |
- Five members shall comprise
the Council. Only Members
as defined in these Bylaws are
eligible for election to the
GRC. To be elected, a
candidate must receive a
plurality of at least 25% of
those Members voting in the
election.
- The term of office shall be
three years; no Council member
may serve more than six
consecutive years. Terms
shall be staggered so that no
more than two GRC members shall
have terms ending at the same
time.
- The Council may appoint
Members to fill vacant positions
on the Council but no more than
two positions may be filled by
appointment at any one
time. Such appointments
shall expire at the next
Bylaws/Governance Membership
Meeting, at which time the
Membership shall elect GRC
members to fill the remainder of
those terms.
- The GRC shall select its own
chair.
- Three GRC members shall
constitute a quorum.
- The Council will generally
meet monthly. The time,
place, and agenda of the meeting
shall be posted at least one
week in advance on the HWFC Web
site.
- Any Member may attend and
participate in a Council
meeting, but only GRC members
may vote.
- The GRC may adopt its own
standing rules for its meetings
with the exception that no rule
may contradict the Bylaws.
- Reports of Council meetings
shall be posted in the store and
on HWFC's Web site within two
weeks of becoming final.
- Failure by any Council member
to attend four consecutive GRC
meetings is grounds for removal
from the GRC. Upon notice
to that member, the GRC by a
majority vote may remove that
member from the Council.
- Any Member may bring charges
against a Council member by
filing them in writing with the
Secretary of the Board, together
with a petition requesting
removal signed by of 35 Members
or ten percent of the
Membership, whichever is
lesser. The Membership may
thereupon remove the GRC member
by an affirmative three-fourths
vote at a Regular or Special
Membership Meeting held pursuant
to Section 342 or 343, provided
that at such meeting not less
than ten percent of the entire
Membership votes.
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Board Liaison:
Bill Frye
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Council
Chair:
Leif Hartmark
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