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| News at a Glance |
| by Nancy Ellegate |
The
HWFC Board of Directors met on Tuesday, May 5.
|
| New Store Budget |
The Co-op's Chief Financial
Officer discussed the scheduling of the membership meeting that will
address the budget for the new store. He recommended waiting until
financial arrangements have been made definitively. It was decided to
schedule the membership meeting for July 12.
This led to a discussion of timelines for the store in general and it
was noted that even if everything goes smoothly, construction cannot
begin until August. It will be necessary to build in extra funding for
work to be completed in colder temperatures.
|
| New Store Info |
| At the request of the
Board, the Collective Management Team (CMT) has been making plans for a
space in the store where shoppers can get information about the new
store. A member is building a mobile kiosk for this purpose. Since it
can be moved, it can be placed in different departments at different
times. This should be ready during the month of May. |
| Staff/Board Issues |
A Board member has started
work on the evaluation of the Collective Management Team. The general
criteria for the evaluation will be forwarded to the CMT to use for
self-evaluation.
At their next meeting, the Board and the Collective Management Team
will discuss the recent vote against the expansion of meat offerings.
Work has begun on a staff strategic plan. |
| Unfinished Business |
| With the help of the
Minutes Taker, the Board made note of tasks from the past year that had
not been completed. The following issues will be revisited and attended
to: procedures for Board meetings will be formalized; new board members
will have a presentation from the Collective Management Team; a legal
opinion will be forthcoming on issues related to members who move out
of New York State; a report and discussion on member orientation will
be forthcoming; and the Communications Committee will draw up a
brochure on the Co-op. |
| Non-profit Organization |
Work is proceeding on the
charitable organization being set up by the Co-op.
The certificate of incorporation has been drafted and a group of
incorporators, who will become the organization's board members, has
been identified. The next step is to draft bylaws. |
| Membership Manual |
| It was noted that the
Co-op's bylaws require all changes to the Membership Manual to be voted
on. However, some changes are truly minor: language corrections or
wording that reflects changing procedures in the store (such as new
recycling practices). It would be helpful to be able to make these
kinds of practical changes without having to vote on them. One of the
Board members will look into the possibility of changing the
requirements in the bylaws. |
| Member Labor |
| The Membership Committee
requested that the Board ask departments to exhaust available member
labor before hiring paid staff. Since there has been a sense that there
is not enough member labor to perform all needed tasks, the Board asked
the committee to research the issue and provide more information. |
| Minutes |
| Minutes of all meetings are
available at the Co-op. Minutes of the most recent meeting are posted
on the bulletin board. They are also available on the Co-op's website,
as password protected files. See instructions on the Board Meetings page |
| Upcoming Board Meetings |
| A new Board has just
convened, so the schedule for the coming year has not been set, beyond
the June 2nd meeting. During the 2008–09 Board term meetings were held
on the first Tuesday of each month at 5:45 pm in the Co-op's Community
Room. However, this meeting time may or may not be retained for the
coming year. When set, all dates will be posted on the Co-op's website.
Anyone planning to attend a meeting should confirm date, time and
location. |
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